Staff calendars for bookings: A calendar for each person, and nobody books twice
Add the people who take bookings, each with their own hours, time off and services. Customers choose who, or anyone available.
Part of Bookings · included in Basic and above · not on Free
- People or resources you can add
- 50
- Each person takes one customer at a time
- 1 at a time
- The Calendar tab, for everyone or one person
- Day or week
- Part of Bookings, not an add-on
- Basic & up
What it does
Everything in Staff Calendars
- A calendar for each person, room or chair
- Their own hours, inside your opening hours
- Time off that never cancels a booking
- The services each one does
- Customers choose who, or anyone available
- Anyone available goes to the least booked
- A day or a week, for everyone or one person
- Nobody is ever booked twice
What your customer sees
Choose who, or anyone available
With your people set up, the booking page has one more step. Anyone available shows every free time, and the booking goes to whoever has the fewest that day.
- Only the people who do that service are offered
- Switch the choice off and the page only asks for a time
- A room or a court is offered as Choose which one
People who take bookings
Each with their own hours, time off and services
Add up to 50 people, or rooms, chairs and courts. Each has a calendar of its own inside your opening hours.
- Their own hours, or your opening hours
- Link a person to a team member’s sign-in
- The arrows set the order a tie is settled in
Each person — or a room, a chair, a court — has their own calendar inside your opening hours.
Does Haircut & styling, Hair colour, Bridal make-up trial
Add time offDoes Haircut & styling, Beard trim, Head massage
Add time offDoes Haircut & styling, Hair colour
Away Fri, 16 Oct – Sat, 17 Oct (2 days) · Family function
Add time offA person · A room, chair or other resource
The calendar
Each person’s day and week, on one screen
The Calendar tab of the Bookings page shows a day or a week, for everyone or for one person, with each person’s hours beside their bookings.
- Add a booking with a person, Anyone available or No one yet
- Give a booking to someone else later
- Times are in your own time zone, which the page names
Time off
Time off never cancels a booking
Adding time off, or switching someone off, lists the bookings it touches. You give each one to someone else or move it to another day.
- Nothing is cancelled by itself
- A person with bookings ahead cannot be removed
- Messages can name who it is with, such as “Haircut & styling with Riya”
On: your booking page asks “Choose who”, with “Anyone available” as one of the choices. Off: customers only pick a time, as if they had chosen “Anyone available”.
On: messages name the service as “Haircut & styling with Riya”. Off: just “Haircut & styling”.
Their person is away that day, or switched off. Nothing was cancelled: open each one and give it to someone else.
Lakshmi Pillai · Head massage
Fri, 16 Oct 2026 at 2:00 PM · with Meena
Drawn with the dashboard's own components, with sample data.
Getting started
Up and running in three steps
01Add your people
In Settings, Integrations, Bookings, under People who take bookings: up to 50, or rooms, chairs and courts.
02Give each their hours and services
Their own hours inside your opening hours, their time off, and the services they do.
03Customers choose who
Your booking page asks Choose who, with Anyone available as one of the choices.
Who it’s for
Built for these industries
Businesses where the customer books a person, a room or a chair. They are examples, not a list of customers.
- Salons & spas
- Clinics
- Gyms & fitness studios
- Coaching & classes
- Home services
- Automotive workshops
What it costs
Part of your plan, not an add-on
People and their calendars are part of Bookings, on Basic, Pro and Enterprise. They are not on Free.
| Each month | Basic | Pro | Enterprise |
|---|---|---|---|
| Bookings madeBy customers or by your team; a moved booking is not counted again | 500 | 2,500 | Unlimited |
| Customer emailsOne per address; shared with Invoices & receipts | 1,000 | 5,000 | 25,000 |
- Up to 50 people or resources, on every plan that includes Bookings.
- Every booking message, from the confirmation to the request for an advance, goes as a utility message.
- Meta bills each WhatsApp message to your own WhatsApp Business account at its own rates; Fliok adds no markup.
- Each WhatsApp message also counts toward your plan’s monthly message allowance.
- On Basic, customer pages carry “Powered by Fliok” and emails “Sent with Fliok”. Pro and Enterprise carry neither.
Said plainly
What it doesn’t do
It gives each person a calendar for bookings. These are not part of it.
- Google Calendar syncNo sync with any calendar. Your team works from the Calendar tab, and customers add a booking to their own calendar from the email.
- A person and a room togetherA booking is with one person or one resource. It cannot hold a stylist and a chair for the same visit.
- Rosters and attendanceIt holds the hours a person takes bookings and their time off. It is not a shift roster and it does not record attendance.
Got questions?
Frequently asked questions
Straight answers about Staff Calendars. Anything else, ask us.
Yes. Add the people who take bookings and your booking page asks Choose who, with Anyone available as one of the choices. Switch off Let customers choose who and the page only asks for a time.
Whoever is free with the fewest bookings that day. A tie goes to the fewest that week, then to the order of your list, which you set with the arrows.
Yes. A calendar can belong to a person or to a resource such as a room, a chair or a court, up to 50 in all. A booking is with one of them: it cannot hold a person and a room for the same visit.
Nothing is cancelled. Adding time off, or switching someone off, lists the bookings it touches as Bookings to move, and you give each one to someone else or move it to another day. A person who still has bookings ahead cannot be removed until those are moved.
Yes, once an admin links that person to the team member’s sign-in. An admin sets up the people, their hours and the services they do.
It stays on the shared calendar, where Customers at the same time says how many you can serve at once, from 1 to 50. With nobody added at all, your bookings share one calendar.
Yes, unless you switch that off: confirmations and reminders name the service as “Haircut & styling with Riya”.
No, there is no sync with Google Calendar or any other calendar. Your team works from the Bookings page and its Calendar tab, and customers can add a booking to their own calendar from the calendar file in the email.
Nothing extra: people and their calendars are part of Bookings on Basic, Pro and Enterprise, within the month’s bookings (500 on Basic, 2,500 on Pro and unlimited on Enterprise). You can add up to 50 people or resources on each of those plans.
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